BooksTime Review, Pricing & Features

Reports aren’t BooksTime’s most impressive feature—that would be payroll processing itself—but there are more than enough to keep a payroll manager happy. Payroll is no one’s favorite accounting task, and anything you can do to make the user experience more pleasant is welcome. BooksTime offers the best user interface and navigation system of any service I’ve reviewed. Its use of space and choice of fonts, graphics, and color are excellent. The site’s layout and navigation tools make a lot of sense, too. The final step is to import your payroll data into an accounting application, if you use one.

• As BooksTime reviews show, it is a solid and flexible platform which when combined with the HR and benefits administration tools can be almost ideal.
• One of the most impressive is the demo of the payroll software.
• Based on the vacation and sick time policies established by the employer, employees submit their time-off requests BooksTime and await employers to approve or deny them.
• Though BooksTime features are certainly robust enough for mid-sized businesses, pricing can be prohibitive for businesses with more than 20 employees.
• BooksTime can also automate the calculation, payment, and submission of your firm’s federal, state, and local payroll taxes.

Features like custom item mapping and employee-level detail let you do more to set up the general ledger in a way that makes sense for your business. Both providers also offer integrations with top time tracking software, and BooksTime has the option to use an internal time tracking feature for an additional fee.

BooksTime Payroll Software

A drawback of time off requests is that employees will still get paid for requested days off even if they do not have any PTO saved up. This can be tricky when you have employees that do not have any PTO but still need a day off and will force you to adjust payroll accordingly. In addition to basic HR functionality, OnPay offers some features that require expensive upgrades with BooksTime . OnPay also includes the ability to create custom HR workflows, delegate tasks around your organization, and perform compliance audits — all for the same low fee.

You also have access to organizational charts, onboarding tools and employee surveys. This review is for small business owners who are considering prepaid expenses using BooksTime as their online payroll service. The company provides ample support resources and multiple ways to contact a representative directly.

Payroll processing can be intimidating to anyone, especially if you’ve never had to manage payroll or process payroll taxes. Price-wise, BooksTime Payroll’s basic plan has a higher starting price but a lower per-payee fee. It’s more affordable than BooksTime for employers with more than two or three workers.

Do I Have To Wait Until The End Of The Year To Switch Payroll Providers?

BooksTime is a robust solution that offers compliance, benefits administration, and payroll features. This application is used by thousands of small businesses in the US to manage their employees’ HR needs. It delivers solid payroll features, an easy-to-use interface, and impressive automation and innovation tools.

Based on the vacation and sick time policies established by the employer, employees submit their time-off requests BooksTime and await employers to approve or deny them. In case you were wondering whether BooksTime handles pre-tax and supports benefits, the answer is yes. DON’T USE BooksTime. My company started using them for the first time January 1st, 2021. We received an approval email and they let us know we would receive cards in a few weeks. Employee’s paycheck had the reduction for the health insurance and the dashboard displayed the active plan selected.

The Complete service plan is usually adopted by Core plan users who need the time and project tracking functionality, or who need expanded staff support through surveys and directories. The exact range of human resources features will depend on which service plan you choose, as well as any additional premium features you add-on to your service plan, which we’ll talk about next. If you’re a small business trying to keep your costs down and optimize your headcount to more customer-facing roles, you may want to use BooksTime software for the Human Resources components. The HR support provided by BooksTime payroll can allow you to keep your HR department small , especially if you opt for the Concierge service plan.

You may want to keep in mind that OnPay can help with health benefits in all 50 states, while BooksTime only covers some states. BooksTime lets businesses run payroll in minutes from any web-enabled device. The system automatically handles all payroll taxes, reporting, and compliance easily and seamlessly. You can take advantage of additional features by upgrading to a more expensive plan.

BooksTime is a cloud-based payroll solution that seamlessly combines benefits administration, 401s, HR, and onboarding. The company takes care of payroll calculations and tax filing for you.

Spend Management

BooksTime pricing is very transparent, and the best thing is that the vendor does not require clients to sign a long-term contract. In addition to the three pricing plans offered, the vendor also has a free 30-day trial. As far as hiring procedures go, every US state requires to be officially notified for every new employee. This includes completing the forms with an employee’s name and what are retained earnings address, social security number, employer’s name, address, and federal identification number. Thanks to BooksTime, employers only need to enter the new hire’s email address. Yousef’s primary areas of interest are software design, user journeys, and how user experience is handled across software markets. Yousef also has experience in product design and multimedia content production.

After you’ve saved the data on those two screens, BooksTime calculates your payroll run and displays a terrific preview outlining what’s about to happen. You can see the total payroll along with the debit amount and date as well as the employee pay date. The tables below this information display links to lists of what gets taxed and debited, employee earnings and take-home pay, and your company contributions. Below that is a list of employees with key numbers from the current payroll. You can open a huge, all-encompassing table of that payroll run’s data, which you can download as a CSV or PDF file. This is the best payroll preview page I’ve seen among the sites I’ve reviewed. Besides a regular payroll, you can initiate a bonus, off-cycle, dismissal, or corrected payroll run.

Applicant Tracking

Though if you do run into trouble, trained professionals are always standing by to help out. Check out the rest of our picks in our guide to the top payroll solutions. It comes with plenty of tools that solve some of your greatest payroll pain points and helps you automate crucial repetitive tasks like filing state taxes.

BooksTime includes time tracking tools that are particularly useful for businesses with hourly employees. BooksTime includes a time clock that your employees can use to clock in and out. Managers can monitor recorded hours, and approve time-off requests in the Time Tracking module. BooksTime also allows you to automate employee payroll with its AutoBooksTime feature. This is an effective way to ensure employees and taxes are paid on time every pay cycle.

Why Do I Have To Complete A Captcha?

Employees will receive an email when the latest stub is available to view or download, and even former employees will have continued access to their historical pay stubs and W-2s. Along with accessing their personal contact information, your employees can sign into their accounts to view digital pay stubs. Though BooksTime features are certainly robust enough for mid-sized businesses, pricing can be prohibitive for businesses with more than 20 employees. Designed for those initially overwhelmed by the thought of preparing payroll, BooksTime offers a variety of tools and resources designed with small businesses in mind. Our mission is to help consumers make informed purchase decisions. While we strive to keep our reviews as unbiased as possible, we do receive affiliate compensation through some of our links. This can affect which services appear on our site and where we rank them.

Each of BooksTime’s packages includes full-service payroll along with a host of other features to make employee taxes, HR, and other issues much easier. Teams on the opposite end of the spectrum who want full access to all of BooksTime’s features will want to take advantage of BooksTime’s Concierge plan. Not only does it come with access to certified HR professionals, but you also get access to project management BooksTime and workforce tracking tools, special permission settings, and an HR resource center. You can be completely set up in less than 24 hours if you have all of your business and employee information on hand, plus you can link your bank electronically. BooksTime is designed with the end user in mind and is a great payroll solution for those charged with handling payroll for the first time.

Positive Reviews & Testimonials

Small businesses that otherwise wouldn’t be able to offer perks to their employees can easily sign up for one of the many benefits BooksTime offers. You can access additional information and step-by-step instructions for a variety of topics ranging from initial product setup to accounting and integrations.

Other reminders appear on the Dashboard, too, like the due date for your next payroll run. There are also recommendations for tasks your business should complete, like setting up a Workers’ Compensation policy.

Our SMB toolbox provides reviews, exclusive deals, and special offers on impactful tools your small business might need. Tax-advantaged accounts require a $200 annual service charge, which will cover HSA, FSA, and commuter benefits. And this is actually a common theme among many software companies that start out with a brilliant idea, deliver superb value for money, and then expand like crazy with no idea how to scale efficiently. It provides a lot of options but then fails when it comes to supporting those same options. BooksTime Concierge – This is a special package with a dedicated professional HR team. With BooksTime, you can administer payroll by check or direct deposit.

The deadline is 4 PM Pacific Time and if you do not have enough money in your account the payment is not going to go through. If you make a payment exceeding your deposit limit, it can take 4 days instead of 2 to come through. If you do miss a deadline, you can pay your employees by check or request an expedited payroll from BooksTime. You have the option of choosing 1, 2, or 4-day payments through the BooksTime platform.

In other words, the user experience is great for both employees and employers. The BooksTime applications allow workers to link their bank accounts and receive notifications of payments. Paid Time Off – Depending on your service plan, BooksTime can handle some or all of your PTO management. Employers cash basis vs accrual basis accounting can set up policies for vacation and sick time and then track employees’ accruals and balances. Both the Concierge and Complete plans can handle time-off requests. Employees can submit requests for time off in the payroll software, and managers can approve or deny those requests.

All the nitty-gritty details will be available to you in one glance, whenever you need it. You can also apply for health reimbursement at an affordable cost as an alternative to traditional health insurance.

BooksTime is easy to use, offers clear pricing, and allows for customization of features to meet the unique needs of your workforce. If your small business is looking to save time on payroll and get some support for in-house HR, BooksTime is an excellent choice. But the time it takes to hit the bank account of your employees might vary. All customers are automatically on 2-day payments when they enroll, though there is the potential to qualify for next-day payments.

Next, you supply any data needed for your state, such as the State Unemployment Insurance tax. Providing state tax details can be an especially complicated process, so BooksTime includes helpful explanations and links in this section. The least expensive is BooksTime Contractor, which offers unlimited contractor payments, plus 1099 creation and filing at a rate of $6 per person per month . I reviewed the Core plan again this year ($39 per month, plus $6 per employee per month), which focuses primarily on payroll processing and the supporting records and tools. The general impression of BooksTime reviews is that when filing I-9s and W-2, employers are not bothered by deadlines and compliance issues.